Reports to: Executive Director & Board of Directors

Supervises: Operations Coordinator (As the team grows, you will have the opportunity to supervise Leads and Specialists positions.) 

Finance 

• Producing financial reports and organizing bookkeeping for each quarter and the year-end. 

• Co-creating the fiscal budget with the Executive Director. 

• Managing bank accounts and credit cards. 

• Processing and monitoring all invoicing to funders and customers, as well as payments to contractors and suppliers. 

• Compiling, interpreting, executing, and verifying financial information. 

• Monitoring and analyzing the organization’s cash flow. 

• Liaising with our accounting firm for the annual audit.

Operations

• Maintaining the organization's operations manuals. 

• Overseeing and managing Monday.com and Google Drive organization. 

• Managing all information and technology access for the organization.

• Managing the Youth Climate Lab Finance and Recruitment email.

People Management 

• Aiding the Executive Director and Managers with recruitment and hiring of staff. 

• Overseeing the onboarding of new staff, including creating and tracking employment contracts. 

• Managing employee offboarding.

• Monitoring staff time to help assess team capacity and gaps. 

• Researching and applying for various wage subsidy programs. 

• Managing wage subsidy compliance and reporting. 

• Running bi-weekly payroll using a third-party payroll service provider (Ceridian). 

• Overseeing performance reviews of staff.

Governance & Legal

• Coordinating quarterly Board of Directors meetings and offering check-in points to support the management of the sub-committees. 

• Coordinating and leading internal sub-committee meetings. 

• Controlling and innovating governance and people management policies and procedures while suggesting improvements to the internal control framework. 

• Analyzing performance measures and organizational strategy alignment.

• Developing strategies that work to minimize financial risk. 

• Liaising with our lawyers for any legal requirements and needs. 

Program Support

• Overseeing and supporting the Programs Director with budgeting and cost controls of programs. 

• Working with the management team to determine fundraising strategies and funding budgets. 

• Reading through various grant and fundraising proposals to understand restrictions and regulations. 

• Ensuring compliance with various regulatory/compliance requirements with a wide range of funders and partners, such as the creation and maintenance of project budget lifecycles and their relevant documentation requirements.

Organizational Growth

• Contributing to the strategic vision of the organization through participating in strategic visioning meetings, such as on the Theory of Change and strategic goals. 

• Supporting fundraising efforts, including grant writing, as requested. 

• Maintaining organizational archives based on standardized procedures.  

• Represent Youth Climate Lab for events, conferences or research.

• Youth (18 - 35 years old, inclusive at the start of employment).

• Be based in so-called Canada for the term of employment.

• Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act.

  • International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents. 

• Be legally entitled to work according to provincial/territorial legislation and regulations.

• Be eligible to travel domestically and internationally.

• Have access to a personal computer, cell phone, and reliable internet.

• A post-secondary degree or lived experience related to finance, operations, business administration, non-profit management, and similar fields.

• Demonstrated interest and experience in climate action.

• Commitment to advancing justice, equity, diversity and inclusion (JEDI), and decolonization.

• Experience in non-profit and/or grassroots organizations, particularly youth-led initiatives.

• Experience in fundraising and grant writing.

• Experience with building online workflows and HR systems management.

• Experience fostering healthy interpersonal relationships between staff and external stakeholders.

• Experience working across time-zones.

• Proficiency in Monday.com, Google Workspace, Slack, Zoom, Miro.

• Bilingual - proficient in written and verbal French and English.

• Hours: 35 hours per week. 

• Hourly Wage: $28-30 per hour, based on experience.

• Flexibility: flexible work schedule and unlimited personal days.

• Vacation: 3-weeks vacation, 1-2 weeks off during holidays, and additional YCL paid days off.

• Health & Wellness: comprehensive health benefits, monthly wellness activities with the team, and 8 paid sick days.

• Professional Development: 35 hours of paid time and $500 for professional development discretionary spending.

• Travel: Paid travel to conferences around the world—from the UN Headquarters in NYC to COP conferences, LeadingChange in Vancouver, and more.

Youth Climate Lab is an equal opportunity employer. Youth Climate Lab is committed to equal employment opportunity, affirmative action, and to encouraging a diverse and inclusive work environment. We are committed to recruiting, hiring, developing, and promoting YCL members and employees without discrimination or harassment. We believe that having staff who have different lived experiences and who are from different social locations is vital in demonstrating a commitment to equitable representation. Equal opportunity and inclusion are essential to Youth Climate Lab's mission and values. 

Youth Climate Lab does not discriminate in any area of recruitment and employment work including compensation, benefits, hiring, promotions, and terminations. We believe and are committed to treating all YCL members and employees with respect and employment actions should be based on job-related factors. Employment actions must not be based on race, colour, religion, creed, gender (including pregnancy), sexual orientation, marital status, gender identity or expression, national origin or ancestry, genetics, age, disability status, protected veteran or service member status, citizenship status when otherwise legally able to work, or any other characteristic protected by law.

Youth Climate Lab is dedicated to making accommodations during the hiring process, at the request of a candidate. If you require accommodations or have any questions at any stage of the hiring process, please indicate it in your application or by emailing recruitment@youthclimatelab.org.